The shift to a more digital — and remote — workplace is continuing to impact a number of industries — from manufacturing and healthcare to education, retail, finance, and others.

As the pandemic continues to bring new concerns for employers and staff alike, more companies are turning to a hybrid virtual work strategy that allows a portion of staff to work from home while others remain on site.

To make this strategy a success, however, companies must look inward to ensure corporate culture aligns with — and supports — this new paradigm.

That means new workflows must be created, innovative strategies for increasing productivity and collaboration designed, and critical security protocols deployed before a virtual workspace begins to produce the desired results.

Companies must consider the impact of asynchronous work times and choose communication channels that allow staff to seamlessly coordinate, regardless of their location or the time of day. To do this — and do it successfully — more businesses are turning to remote work technology to connect their onsite and off-site teams securely.

Choosing Remote Work Technology for Your Business Application

Fortunately for today’s business world, there are a number of technologies in existence that not only support — but enhance — the abilities of virtual teams.

For example, some companies have leveraged technologies such as cloud-based infrastructure, remote access, and powerful software to manage remote launches of critical systems — even in the midst of the recent national lockdown.

The key is to determine your company’s business needs and goals and then develop a remote work technology strategy that addresses each one.

Contrary to what you may think, technology is not limited to infrastructure and devices — some of the most useful technology for virtual workplaces includes managed print services and document management.

Managed Print for the Remote Office

Managed print services (MPS) have long been seen as the perfect way for companies to get control of their print spending — typically a large part of any business budget.

While MPS does help quantify how your company is using your print environment, it also impacts overall workflows and helps speed processes — a critical element in keeping remote staff connected and productive.

Your MPS provider will ensure all print devices — even those being used remotely — are optimized to eliminate overspending on devices and ensure the ones being used are operating at full capacity.

This strategy also focuses on providing routine maintenance to keep service calls and downtime to an absolute minimum so employees can keep on task.

Importantly, a robust managed print program keeps your devices updated with the latest software and security patches and releases to protect your sensitive data from theft and loss.

Document Management for Virtual Teams

In a nutshell, document management solutions (DMS) are a sharing, curation, and collaboration platform that gives employees the power to create, share, edit, and archive all the information they need, regardless of their location.

With powerful indexing systems, information becomes searchable — and available — to all authorized personnel at the touch of a button, amplifying the ability of teams to coordinate and collaborate on projects, client needs, and other daily business tasks, even when they are geographically scattered.

DMS also provides strong security measures such as access controls, remote monitoring, and other protocols to ensure your data is safe from malicious incursions or other loss.

James Imaging Has the Tech Tools for Your Virtual Team

As more of our clients turn to completely remote or hybrid virtual/on-premises staff situations to keep their business running during the ongoing coronavirus pandemic, there has been an upsurge in interest in managed print and document management services.

These two cutting-edge technologies can be a real asset as they keep your teams organized and communicating, regardless of location. In addition, they both have security features to keep your information safe from hackers and other loss.

At James Imaging, we not only provide both of these services to our clients, but we also have a team of IT professionals with highly specialized knowledge standing by to assist you in designing the perfect print and document management solutions to fit your business’ specific needs and goals.

In this rapidly changing business environment, our DMS and MPS solutions can give your teams the stability, connection, and information they need to keep your business running smoothly.

Help your virtual teams with the technology resources they need to work smarter and faster. Reach out to a professional at James Imaging Systems and learn how managed print and document management solutions can transform your business processes today.